Executive Assistant

Requisition Number: 74533

Position Title:

External Description:

Role Summary

In this highly visible position, Global Marketing is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to the Head of Global Marketing and its General Manager. The successful candidate will possess exceptional skills in calendar management, communication, interpersonal relations, international and domestic travel planning, and exceptional project management skills. This role requires a detail-oriented professional who can anticipate needs, manage multiple priorities, and maintain an elevated level of confidentiality. This individual is initiative-taking and responsible for working independently with limited direction and possess thorough knowledge of the organization and activities associated with the Global Marketing Business Unit.

Responsibilities

Proactive Support:

• Anticipate the needs of executives and provide proactive solutions to ensure smooth daily operations.
• Identify and address potential issues before they arise, ensuring executives are well-prepared for meetings and engagements.

Calendar Management:

• Manage complex calendars with precision, scheduling meetings, appointments, and events while prioritizing conflicting demands.
• Coordinate with internal and external stakeholders to arrange meetings, ensuring all necessary materials and information are prepared in advance.

Effective Communication:

• Serve as a key point of contact between executives and internal/external parties, handling communications with professionalism and discretion.
• Draft, edit, and proofread correspondence, reports, and presentations as needed.

Interpersonal Skills:

• Build and maintain strong relationships across all levels of the organization, fostering a collaborative and supportive work environment.
• Demonstrate a high level of emotional intelligence and discretion in handling sensitive information and situations.

Travel Planning:

• Coordinate complex and detailed international and domestic travel arrangements (business/personal), including flights, accommodations, transportation, and itineraries.
• Ensure all travel plans are cost-effective and align with executives' preferences and schedules.

Meeting and Event Planning:

• Organize, schedule and coordinate a wide range of meetings, including small/large internal meetings, on-site/off-site meetings, town halls and extended lead team meetings.
• Plan, schedule and coordinate logistics for events that will include dinners and some catering responsibilities.

Project Management:

• Lead and support various ad hoc projects, ensuring alignment with organizational goals and timely completion.
• Track project progress, manage deadlines, and communicate updates to relevant stakeholders.

Administrative Tasks:

• Handle expense reports, document management, and other administrative duties as required.
• Maintain organized records and files, ensuring easy access to vital information.
• Maintain SharePoint site responsibilities that will include updating and removing information as requested.

Qualifications

Required:

• Bachelor's degree or the equivalent combination of education and relevant experience AND 5+ years of total relevant work experience

Preferred:

• 5+ years of proven experience providing administrative support to an executive-level leader within a corporate environment.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Motivated initiative-taker that seeks growth and challenge.
• Strong written and verbal communication skills adhering to professional courtesy in all communications.
• Strong proficiency in Microsoft Office Suite and other relevant software.
• Proven experience in coordinating international and domestic travel.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong interpersonal, organizational, time management and people management skills.
• Capable of building and maintaining strong relationships with all levels of associates.
• Deadline driven, clear understanding of workflow prioritization to meet critical deadlines.
• Solid understanding of internal corporate policies and procedures
• Ability to manage difficult and sensitive situations discreetly and bring to a successful conclusion.

If you are a proactive, detail-oriented professional with a passion for supporting executive leadership, we encourage you to apply for this progressive opportunity.

FINRA Requirements

FINRA licenses are not required and will not be supported for this role.

Work Flexibility

This role is eligible for hybrid work, with up to two days per week from home.

City:

State:

Community / Marketing Title: Executive Assistant

Company Profile:

Location_formattedLocationLong: Maryland, US

CountryEEOText_Description: Commitment to Diversity, Equity, and Inclusion: We strive for equity, equality, and opportunity for all associates. When we embrace the power of diversity and create an environment where people can bring their authentic and best selves to work, our firm is stronger, and we create greater value for our clients. Our commitment and inclusive programming aim to lift the experience for each associate and builds allies for our global associate community. We know that a sense of belonging is key not only to your success at the firm, but also to your ability to bring your best each day. Benefits: We invest in our people through a wide range of programs and benefits, including: • Competitive pay and bonuses as well as a generous retirement plan and employee stock purchase plan with matching contributions • Flexible and remote work opportunities • Health care benefits (medical, dental, vision) • Tuition assistance • Wellness programs (fitness reimbursement, Employee Assistance Program) Our policies may change as our working lives evolve. Yet, our commitment to supporting our associates’ well-being and addressing the needs of our clients, business, and communities is unwavering. T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, color, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.